Job Summary

We are seeking a highly dependable, proactive, and detail-oriented Personal Assistant to provide comprehensive administrative and personal support to a Senior Executive at TFA Commercial Realty. As a leading commercial real estate advisory firm in Makati, our work is fast-paced and involves high-value client engagements. This role requires someone who is exceptionally organized, discreet, and capable of seamlessly managing both professional and personal matters with minimal supervision.

🚀 Fast-Track Your Application: If you possess a strong curiosity for AI, actively test new AI tools, and leverage technology to optimize your work and life, you will be guaranteed an immediate interview!

Key Responsibilities

• Reminders & Schedule Management: Proactively issue timely reminders for high-priority tasks, critical deadlines, and daily schedules to keep the Executive on track and fully prepared for property viewings, client negotiations, and industry meetings.
• Communication & Call Handling: Manage incoming and outgoing communications (phone calls and messages), responding to inquiries and resolving issues promptly as the primary point of contact.
• Document & Admin Management: Draft, format, and organize commercial real estate proposals, letters, and internal documents using standard office tools (Microsoft Word, Google Docs).
• Travel & Errands: Handle travel arrangements, accompany the Executive to meetings or site visits when required, and assist with general business and personal errands.
• Confidentiality: Safely handle sensitive transaction details, private client info, and confidential files with absolute discretion.

Qualifications

• Bachelor’s degree preferred.
• Proficiency with office software, including Microsoft Word, Excel, and Google Docs.
• Exceptional organizational, time-management, and reminder/tracking skills.
• Strong written and verbal communication skills.
• High level of discretion, integrity, and professionalism.
• Proactive mindset with a knack for anticipating executive needs.
• Comfortable balancing both business and personal tasks.
• Willing to work in Makati City and travel when required.

Benefits & Perks

• Performance-based variable pay opportunities.
• HMO coverage upon regularization.
• Flexible and accommodating work hours.
• Direct mentorship working closely with a dynamic Executive in premier real estate.
• Broad exposure to commercial real estate, corporate leasing, and emerging industries.
• An ethical, supportive, and outcome-oriented work culture run by enlightened, modern leadership.